|
I.
Overview
Monroe Bancorp’s Code of Ethics sets forth the guiding principles by which we operate our company and conduct our daily business with our shareholders, customers, vendors, each other, competitors, government and self-regulatory agencies, the media, and anyone else with whom we have contact. We recognize that the honesty, integrity and sound judgment of our employees, officers and directors is essential to our reputation and success.
These principles apply to all of the directors, officers and employees of Monroe Bancorp and all of its wholly owned subsidiaries (collectively referred to in this Code of Ethics as the “Company” or “Monroe Bancorp”).
This Code of Ethics:
- Requires the highest standards for honest and ethical conduct, including proper and ethical procedures for dealing with actual or apparent conflicts of interest between personal and professional relationships.
- Requires full, fair, accurate, timely and understandable disclosure in the periodic reports required to be filed by Monroe Bancorp with governmental and regulatory agencies.
- Requires compliance with applicable laws, rules
and regulations.
- Addresses potential or apparent conflicts of interest
and provides guidance for employees, officers and
directors to communicate those conflicts to Monroe
Bancorp.
- Addresses misuse or misapplication of Monroe Bancorp
property and corporate opportunities.
- Requires the highest level of confidentiality and
fair dealing within and outside the Monroe Bancorp
environment.
- Requires reporting of any illegal behavior.
II.
Conflicts of Interest
A “conflict
of interest” occurs when your private interest
interferes or appears to interfere in any way with the
interests of the Company. You are expected to avoid
all situations that might lead to a real or apparent
material conflict between your self-interest and your
duties and responsibilities as an employee, officer
or director of the Company. Any position or interest,
financial or otherwise, which could materially conflict
with your performance as an employee, officer or director
of the Company, or which affects or could reasonably
be expected to affect your independence or judgment
concerning transactions between the Company, its customers,
suppliers or competitors or otherwise reflects negatively
on the Company would be considered a conflict of interest.
You shall not represent the Company in any transaction
with respect to which you have any material connection
or substantial financial interest. Without limiting
the scope of the term, a material connection includes
the involvement of any family member or close personal
friend. “Family member” includes spouse,
son, daughter, parent, sister, brother, grandparent,
grandchild, aunt, uncle, niece, nephew, cousin, father-in-law,
mother-in-law, sister-in-law, brother-in-law or any
other members of a household who are not otherwise included
in this list of relatives. The transactions covered
by this rule include, but are not limited to, approval
of Bank overdrafts, authorizing or accepting checks
on uncollected funds, waiving Bank charges or other
nominal fees, making loans, waiving financial statements
or similar activities.
As an officer or employee of the Company, you should
refuse to serve personally as an executor, trustee,
or guardian of an estate or trust of a customer unless
the customer is a relative of the employee.
As an officer or employee of the Company, it is improper
for you to:
- invest in a customer’s business unless the
investment is made by the purchase of stock that is
actively traded and the Company has no access to confidential
information relating to the business; or
- subscribe to new issues of stock in a customer’s
business
- invest in a customer’s business or enable
others to do so as a result of material inside information.
III. Confidentiality
Nonpublic information regarding the Company or its businesses,
employees, customers and suppliers is confidential.
As an employee, officer or director of the Company,
you are trusted with confidential information and must
maintain the confidentiality of such information, except
when disclosure is specifically authorized by the President
CEO and/or a member of Executive Management or required
by laws, regulations or legal proceedings. You are only
to use such confidential information for the business
purpose intended. You are not to share confidential
information with anyone outside of the Company, including
family and friends, or with other employees who do not
need the information to carry out their duties. You
may be required to sign a specific confidentiality agreement
in the course of your employment at the Company. You
remain under an obligation to keep all information confidential
even if your employment with the Company ends, for any
reason.
The following is a non-exclusive list of confidential
information:
- Trade secrets, which include any business or technical
information, such as formula, program, method, technique,
compilation or information that is valuable because
it is not generally known;
- All rights to any invention or process developed
by an employee using the Company facilities or trade
secret information, resulting from any work for the
Company, or relating to the Company’s business,
is considered to be “work-for-hire” under
the United States copyright laws and shall belong
to the Company; and
- Propriety information such as customer lists and
customer’s confidential information.
All public
and media communication involving the Company must have
prior clearance of the Vice President, Marketing Director
and/or Executive Management.
IV.
Corporate Opportunities
Directors, officers and employees owe a duty to the
Company to advance the Company’s legitimate interests
when the opportunity to do so arises.
Directors, officers and employees are prohibited from:
- taking for themselves personally opportunities
that properly belong to the Company or are discovered
through the use of corporate property, information
or position;
- using corporate property, information or position
for personal gain;
- competing with the Company;
- soliciting, demanding, accepting or agreeing to
accept anything of value from any person in conjunction
with the performance of your employment or duties
at the Company;
- acting on behalf of the Company in any transaction
in which you or your immediate family has a significant
direct or indirect financial interest; and
- offering something of value to someone with whom
you transact business if the benefit is not otherwise
available to other similarly situated customers or
suppliers of the Company under the same conditions.
Title 18 U.S.
Code, Section 215, makes it a criminal offense for any
Company employee, officer or director to corruptly:
- solicit for himself or herself or for a third party
anything of value from anyone in return for any business,
service or confidential information of the Company;
or
- accept anything of value (other than normal authorized
compensation) from anyone in connection with the business
of the Company, either before or after a transaction
is discussed or consummated.
There are
certain situations in which you may accept a personal
benefit from someone with whom you transact business
such as:
- accepting a gift in recognition of a commonly recognized
event or occasion (such as a promotion, new job, wedding,
retirement or holiday) if the gift, together with
all other gifts received from any one individual or
company, does not exceed $100 from any one individual
in any calendar year;
- offering a gift in recognition of a commonly recognized
event or occasion (such as a promotion, new job, wedding,
retirement or holiday) if the gift, together with
all other gifts given by the Company and its officers
and employees, does not exceed $100 to any one individual
in any calendar year;
- accepting something of value if the benefit is
available to the general public under the same conditions
on which it is available to you;
- accepting meals, refreshments, travel arrangements
and accommodations and entertainment of reasonable
value in the course of a meeting or other occasion
to conduct business or foster business relations if
the expense would be reimbursed by the Company as
a business expense if the other party did not pay
for it; or
- paying for meals, refreshments, travel arrangements
and accommodations and entertainment of reasonable
value in the course of a meeting or other occasion
to conduct business or foster business relations if
the expense is reimbursed by the Company under its
policy for reimbursement of business expenses.
On a case-by-case
basis, the Company may approve in writing other circumstances
not identified above in which as an employee, officer
or director, you may accept something of value in connection
with Company business. The President CEO may grant approval,
consulting with the Executive Committee of the Board
of Directors, if necessary, only after you have provided
full written disclosure of all relevant facts and only
if the transaction is consistent with the law.
If an employee or officer is offered or received something
of value from a customer beyond what is authorized above;
or has a potential conflict of interest, including those
in which he or she has been inadvertently placed due
to either business or personal relationships with customers,
suppliers, business associates or competitors of the
Bank, he or she must disclose that fact to the President
CEO. The Company will keep contemporaneous written reports
of such disclosures.
As employees, officers and directors of the Company,
you may not do indirectly what you are prohibited from
doing directly. For example, you shall not arrange to
have a member of your family accept a gift from a customer
that would not otherwise be allowable for you to accept.
All personal benefits/gifts received must be reported
in writing to the Human Resources Department.
V.
Insider Trading
It is both unethical and illegal to buy, sell, trade
or otherwise participate in transactions involving the
Company common stock or other security while in possession
of material information concerning the Company that
has not been released to the general public, but which
when released may have an impact on the market price
of the Company common stock or other security. It is
also unethical and illegal to buy, sell or trade or
otherwise participate in transactions involving the
common stock or other security of any other company
while in possession of similar non-public material information
concerning such company. Any questions concerning the
propriety of participating in a transaction involving
the stock of the Company or the stock of another company
stock or any other security transaction should be directed
to the Vice President Director of Finance or the Executive
Vice President CFO.
VI. Extensions of Credit
The Company’s
affiliate bank may extend credit to any executive officer,
director, or principal shareholder of the Company only
on substantially the same terms as those prevailing
for comparable transactions with other persons or that
may be available to bank employees generally as permitted
by and in accordance with Regulation O of the Board
of Governors of the Federal Reserve System.
VII.
Outside Business Relationships
Before agreeing
to act as a director, officer, consultant, or advisor
for any other business organization, as an officer or
employee of the Company, you must report in writing
to and receive approval in writing by the Company’s
President CEO and/or Vice President Human Resources
Director in order to avoid any conflicts of interest
and to maintain independence. Acceptance of outside
employment by officers and employees of the Company,
other than as director, officer, consultant, or advisor
as described above must also be reported in writing
to and approved in writing by the Company’s President
CEO and/or the Vice President Human Resources Director.
Directors should disclose all new directorships or potential
directorships to the Board of Directors or its Executive
Committee in order to avoid any conflicts of interest
and to maintain independence.
The company encourages civic, charitable, educational
and political activities as long as they do not interfere
with the performance of your duties at the Company.
Acceptance of participation by an officer or employee
of the Company in any civic or political activities
must be reported in writing to and approved in writing
by the Company’s President CEO and/or Vice President
Human Resources Director in order to avoid any conflicts
of interest and to maintain independence.
Outside activities of whatever nature cannot be permitted
to interfere with an employee, or officer’s attendance
and job performance or with the Company’s reputation
as a trusted financial institution.
VIII.
Fair Dealing
The Company
seeks to outperform its competition fairly and honestly
through superior performance and never through unethical
or illegal business practices. Stealing proprietary
information, possessing or utilizing trade secret information
that was obtained without the owners consent or inducing
such disclosures by past or present employees of other
companies is prohibited.
Each employee, officer and director should undertake
to deal fairly with the Company’s customers, suppliers,
competitors and employees. Additionally, no one should
take advantage of another through manipulation, concealment,
abuse of privileged information, misrepresentation of
material facts, or any other unfair-dealing practices.
Employees must disclose prior to or at their time of
hire the existence of any employment agreement, non-compete
or non-solicitation agreement, confidentiality agreement
or similar agreement with a former employer that in
any way restricts or prohibits the performance of any
duties or responsibilities of their positions with the
Company. Copies of such agreement should be provided
to Human Resources to permit evaluation of the agreement
in light of the employee’s position.
IX.
Protection and Proper Use of Company Property
All employees,
officers and directors should protect the Company’s
property and assets and ensure their efficient and proper
use. All Company assets should be used for legitimate
business purposes
X. Compliance with Laws, Rules and Regulations
This Code
of Ethics is based on the Company’s policy that
all employees, officers and directors comply with the
law. While the law prescribes a minimum standard of
conduct, this Code of Ethics requires conduct that often
exceeds the legal standard.
All directors, officers and employees of the Company
are expected to understand, respect and comply with
all of the laws, regulations, policies and procedures
that apply to them in their position with the Company.
Employees are responsible for talking to their manager
or compliance officer to determine which laws, regulations
and Company policies apply to their position and what
training is necessary to understand and comply with
them.
XI. Public Company Reporting
It is of
critical importance that the Company’s filings
with the Securities and Exchange Commission be accurate
and timely. Depending on their position with the Company,
an employee, officer or director may be called upon
to provide necessary information to assure that the
Company’s public reports are complete, fair and
understandable. Employees, officers and directors must
take this responsibility seriously and provide prompt
and accurate answers to inquiries related to the Company’s
public disclosure requirements.
XII.
Reporting Illegal or Unethical Behavior
Employees,
officers and directors who suspect or know of violations
of this Code of Ethics or illegal or unethical business
or workplace conduct by employees, officers or directors
have an obligation to contact either their supervisor,
the Vice President Human Resources Director, or the
Vice President Senior Auditor. If the individuals to
whom such information is conveyed are not responsive,
or if there is reason to believe that reporting to such
individuals is inappropriate in particular cases, then
the employee may contact the President CEO. If the employee
is still not satisfied with the response, the employee
may contact the Audit Committee of the Board of Directors
of the Company. If concerns or complaints require confidentiality,
then this confidentiality will be protected to the extent
feasible, subject to applicable law.
XIII.
Accounting Complaints
The Company’s policy is to comply with all applicable
financial reporting and accounting regulations. If any
director, officer or employee of the Company has unresolved
concerns or complaints regarding questionable accounting
or auditing matters of the Company, then he or she is
encouraged to submit those concerns or complaints (anonymously,
confidentially or otherwise) to the Audit Committee
of the Board of Directors of the Company. Subject to
its legal duties, the Audit Committee and the Board
will treat such submissions confidentially. Such submissions
may be directed to the Audit Committee as indicated
in the Company’s Fraudulent Activities Reporting
Policy, which is available on the Company web site at:
www.monroebank.com.
XIV. Non-Retaliation
The Company prohibits retaliation of any kind against
individuals who have made good faith reports or complaints
of violations of this Code of Ethics or other known
or suspected illegal or unethical conduct.
XV. Administration of Code of Ethics
This Code of Ethics shall be administered and monitored
by the Vice President Human Resources Director. Any
questions and further information on this Code of Ethics
should be directed to the Vice President Human Resources
Director.
All managers and direct supervisors are responsible
for reviewing this Code of Ethics with their subordinates
each time a new edition of the Code of Ethics is published.
This Code of Ethics is also available on the Company
web site at: www.monroebank.com.
It is also the responsibility of the Vice President
Human Resources Director to annually reaffirm compliance
with this Code of Ethics by all employees, officers
and directors, and to obtain a signed certificate that
each employee, officer and director has read and understands
the guidelines and will comply with them. The provisions
of the Code of Ethics will be included in the Company
Employee Handbook. The Employee Handbook will be issued
to all new employees and officers at the time of employment
and is also available on the Company’s internal
intranet site. Employees and officers will be required
to sign a receipt form for the Employee Handbook indicating
that they have read this Code of Ethics and will comply
with its provisions.
Employees, officers and directors of the Company are
expected to follow this Code of Ethics at all times.
Employees, officers and directors of the Company may
not do indirectly what he or she is prohibited from
doing directly. Known or suspected violations of this
Code of Ethics will be investigated and may result in
disciplinary action up to and including immediate termination
of employment.
XVI. Amendment, Modification and Waiver
This Code of Ethics may be amended or modified by the
Board of Directors of Monroe Bancorp.
Generally, there should be no waivers to this Code of
Ethics; however, in rare circumstances conflicts may
arise that necessitate waivers. Waivers will be determined
on a case-by-case basis by the President CEO with the
advice of the Company’s legal counsel, if considered
necessary. However, waivers for directors and executive
officers must be determined by the Board of Directors.
For members of the Board of Directors and executive
officers, the Board of Directors shall have the sole
and absolute discretionary authority to approve any
deviation or waiver from this Code of Ethics.
Any waiver and the grounds for such waiver by directors
or executive officers shall be promptly disclosed to
stockholders and required by the Securities Exchange
Act of 1934 and the rules thereunder and the applicable
rules of NASDAQ.
Approved
by the Monroe Bancorp and Monroe Bank Board of Directors,
April 24, 2008. |